Project Assistant-LK
Project Assistant-LK
Job Description
ABOUT THE OPPORTUNITY:
At Polk State, our amazing faculty and staff create an inspiring workplace. This administrative position reports to Polk State's Director of Facilities and is an excellent opportunity to join an institution dedicated to serving the community. We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State.
SOAR, EAGLES!
ABOUT THE POSITION:
Based on Polk State's Winter Haven campus, this position performs responsible administrative, clerical and customer support services for the planning and construction group within the Facilities department.
ESSENTIAL FUNCTIONS/DUTIES:
• Assists in the daily operation of the office by answering phones, processing correspondence, filing and processing incoming and outgoing mail, change orders, drawings and project budgets, and ordering supplies.
• Assists in establishing rapport and open lines of communication with all tradesmen, college personnel, and senior management.
• Reviews all pay requests for content, completeness and accuracy.
• Collects, and reviews requisition requests for all construction materials and contractors; processes them through the College's enterprise software system.
• Assists in the preparation of CIP, EPS and other required Florida State Reports, for the Florida State Board of Education.
• Issues, collects, reviews all new vendor requests forms and forwards to purchasing department.
• Maintains all drawings and project files.
• Assist in the preparation, and coordination of all construction related solicitation documentation such as but not limited to: RFQ, RFP, ITN.
• Establishes and maintain project calendars as required.
• Arranges for copies of drawings and files as needed. Travel may be required to accomplish this task.
• Coordinates and maintains project files/records, attends meetings and records minutes.
• Monitors and arranges for the approval of all invoices for project activities
• Other administrative duties as assigned.
This position is a level C14 . Please see starting salary range below.
Required Skills:
• Good organizational skills, with special attention to details.
• Experience with computer, spreadsheets, word processing, databases and project schedule software.
• Good oral and written communications skills.
• General office skills.
• Ability to maintain confidential information.
• Ability to work well with others.
• Ability to cope with tight deadlines.
• Ability to work with limited supervision.
• Willingness to learn.
• Possess a valid Florida Driver’s License or ability to obtain a license within 1 month of employment.
Required Education:
Graduation from a standard high school or equivalent.
Required Experience:
At least two years of office/clerical experience is required.
Preferred Experience:
Experience working in an office/clerical position with a general contractor, developer, or architect is preferred.
We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.
Important Information:
• Application Requirements: A completed online application consists of a resume and an electronic job application.
• Unofficial transcripts are also required to be uploaded for all salaried (Professional/Technical, Administrative, & Executive) and instructional positions.
• Submissions that do not include all required information will not be considered.
• Background Screening: Reference checks and successful completion of a Level II background check (fingerprinting) will be required prior to employment, including third party Education Verification. .
• Non-Instructional Transcripts: For professional/salaried positions, uploading of unofficial transcripts is welcomed, but not required, during the application process. However, official transcripts will be required as a condition of employment following receipt of job offer.
• Foreign transcripts must include an official transcript evaluation which interprets equivalency to U.S. graduate credits.
• Submission of official transcripts will be required as a condition of employment following receipt of job offer.
• Veterans’ Preference: Eligible applicants may use the https://polkstatecareers.silkroad.com/map_images/main/SiteGen/PSCexternal/Content/Uploads/Documents/EmploymentListings_Documents/Veterans_Preference_in_Employment/Polk_State_Veterans__Preference_FINAL_Fillable_Form__June_2012.pdfto apply for Veterans’ Preference for positions in qualifying categories. The DD-214 and all required documentation must be submitted with the completed application for consideration.
• Relocation: Polk State College does NOT provide relocation assistance for this position.
• This position will close at 8:00 a.m. on Wednesday, July 18, 2018.
NOTE: We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.
As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise and where the College cannot otherwise recruit and hire qualified non-sponsored candidates.
Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. The College prohibits unlawful discrimination on the basis of race, color, national origin, creed, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information or disability in any of its employment policies or practices, educational programs, or activities. For questions or concerns, please contact: Valparisa Baker, Director, Equity & Diversity (Title IX Coordinator),999 Avenue H, NE, Winter Haven, FL 33881 Office: WAD 227, 863.292.3602 Ext. 5378,vbaker@polk.edu
Polk State College is a drug-free workplace and participates in E-Verify.
Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu and let us know the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.
Company Location:
Salary Type:
Salary:
12.63 - 13.71 USD
Employment Term:
R-Regular
Assignment Type:
FULLTIME
Pay Level:
C14
FLSA Status:
Non-Exempt
To apply, visit http://apptrkr.com/1257345
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