Administrative Support Specialist
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Responsibilities
The primary purpose of the position is to perform administrative support functions pertaining to correspondence management, budget, purchasing, human resources, timekeeping, travel, and related administrative areas.
- Assists in preparing Area operating budget for the fiscal year and monitors budget during the year; procures goods, supplies and services in support of operational requirements; and reconciles credit card transactions; makes travel arrangements and prepares authorizations.
- Serves as timekeeper in reviewing and verifying time and attendance for employees in the Area; provides guidance to employees on timekeeping and leave regulations; performs leave audits and corrected time and attendance reports.
- Initiates request for personnel actions and ensures documents are submitted; assists in ensuring employees have position descriptions and performance plans; acclimates new employees to the agency and assists in providing other required employment-related training; and provides administrative guidance to Area personnel on a wide array of administrative matters.
- Receives and reviews incoming correspondence and reviews outgoing correspondence for conformance with policy, proper grammar, and spelling.
- Manages and tracks Areas vehicle fleet.
Travel Required
25% or less - Occasional travel
Supervisory status
No
Promotion Potential
07