You are viewing a preview of this job. Log in or register to view more details about this job.

ENGINEERING SERVICES COORDINATOR

Plans, analyzes, coordinates and/or evaluates contract administration tasks providing engineering services support to various offices. Serves as the primary engineering services support coordinating meetings and overseeing all training associated with engineering services support. Coordinates business plan activities for engineering services support. Analyzes all aspects of consultant contracts as outlined in signed Service Level Agreements (SLAs). Such duties include, but are not limited to, issuing Notice To Proceed (NTP) and Basic Service Work Orders, obtaining amendments and supplements, securing fee proposals and issuing Letters of Authority to consultants; ensuring accuracy of Contract Invoice Transmittal (CIT) packages and Consultant Invoice Tracking System (CITS) submittals; tracking consultant grading for timeliness; ensuring adequate and timely funding for all work performed under the contracts; input agreements and amendments into Florida Accountability Contract Tracking System (FACTS).
 
Conducts the consultant selection process as outlined in signed SLA. Such duties include scheduling, supporting and coordinating the efforts of the Technical Review Committee, preparing memoranda, and ensuring the consistency of contract items.
 
Serves as the Project Manager for appropriate district-wide contracts, with duties restricted to administrative engineering services support of professional/technical employees utilizing the consultant. Duties include, but are not limited to: encumbrance of funds, ensuring correct pay status, and consultant grading (with input of professional/technical project managers). Has vendor invoice/warrant processing responsibility.
 
Assists project managers in preparing justifications of outstanding encumbrances that are five years or older, and justifications of encumbrances that have had no activity for over two years.
 
Develop and implement recommendations to management regarding process changes to enhance the coordination, efficiency and effectiveness of the total contracting function from the perspective of both individual projects and district-wide/general consultant contracts.
 
KNOWLEDGE, SKILLS AND ABILITIES:  Knowledge and application of laws, precedents, governmental regulations and agency rules pertaining to contract acquisition and contracts administration; Knowledge of how to find information and identifying that which is essential; Knowledge of principles and processes involved in business and organizational planning, coordination and execution; Knowledge of statewide applications used to obtain information regarding contracts and funds; Ability to make changes that may be required to achieve a goal; Ability to structure or classify multiple pieces of information. Using logic and analysis to identify the strengths and weaknesses of different approaches; Ability to solve problems and make decisions; Ability to communicate effectively with others in writing as well as verbally, as indicated by the needs of the audience; Ability to operate a personal computer, ie, word processing, spreadsheets, mainframe programs, etc.; Ability to manage multiple priorities in order to achieve planned goals; Ability to establish and maintain effective working relationships; Ability to take initiative; Ability to interpret and apply engineering regulations
 
MINIMUM QUALIFICATIONS:  A Bachelor’s degree from an accredited college or university and two years of relevant employment experience.  Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant professional experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education.