HR Coordinator/ Accounting Clerk - Wylie Hotel
Job Description
Position: HR Coordinator/Accounting Clerk
Location: Wylie Hotel
Reports to: Director of Finance and General Manager
Status: Non-Exempt
Job Summary:
Assists with the day to day operation within both HR and Accounting to deliver personalized service and connect with both our internal employees and guests.
HR Essential Functions
- Always maintain the strictest of confidentiality on matters pertaining to the company and the team members
- Data entry for all new hire information and terminated team members
- Assists with communications of company policy via employee bulletin boards, orientation programs, and team meetings to ensure that all personnel policies and standards of conduct are known, understood and followed
- Coordinate and monitor recruitment, screening, and reference checking of all exempt and non-exempt personnel
- Run monthly reports to include new hires, terminations, birthday reports, anniversary reports
- Assist with Employee Opinion Survey to ensure that it is completed by all employees on an annual basis
- Update and submit required reports in a timely manner
- Participate in and monitor Safety Committee in compliance with Loss Prevention SOPs
- Assist with implementation of injury prevention programs and conduct detailed accident investigations.
- Monitor and communicate overtime to managers
- Assist in maintaining Team Member of the Quarter/Year program
- Assist in maintaining new hire and ongoing training programs
· Ensure the highest level of guest service by performing routine spot checks of service standards and operational procedures
Accounting Essential Functions
· Protection of company assets by following good accounting practices
· Submits property invoices to A/P system in a timely manner
· Does daily deposit for the hotel, prepare change orders and conduct regular bank audits
· Prepares daily and monthly cashier over/short report(s), assists employees when necessary to determine cause, informs management, recommends corrective actions
· Ensures adherence to all departmental and hotel guidelines, policies and procedures
· Handles guest billing calls
· Creates and distributes invoices for A/R accounts and ensures payments are received in a timely manner
· Other duties as assigned
Qualification Standards
Education & Experience
· Previous hotel human resources and accounting experience preferred
· Excellent communication skills, both verbal and written
- Working experience with a computer-based accounting system
- Responsible for the accuracy of data entry
· Cash handling experience
· Proficient with Microsoft Office programs a must
Physical Demands
· Ability to sit or stand for extended periods of time
· Ability to work long hours as required
Mental Demands
· Maintain the highest degree of confidentiality
· Ability to work effectively in stressful, high pressure situations
· Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary
I HAVE READ AND UNDERSTAND THE JOB DESCRIPTION AS STATED ABOVE AND ACCEPT THAT ANY OF THE TASKS MAY BE MODIFIED OR CHANGED. I ACCEPT RESPONSIBILITY FOR KNOWING THE MODIFICATIONS AND / OR CHANGES IN THIS JOB DESCRIPTION. I CAN PERFORM THE ESSENTIAL FUNCTIONS OF THIS JOB AS LISTED ABOVE, WITH OR WITHOUT REASONABLE ACCOMMODATION.
Employee Signature Date Supervisor Signature Date