Administrative Assistant

Performs administrative and office support activities.  Responsibilities may include receiving, and handling telephone calls/e-mails, making travel and meeting arrangements, preparing reports and agenda materials, receiving and directing visitors, word processing, filing, and faxing.   

Extensive software skills are required, as well as Internet research abilities and strong communication skills.  Also calls for flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal and external contacts.

 

Oversees and coordinates administrative, program, and office activities.  Establishes, selects, implements, and coordinates office procedures and systems.

Exercises, on a continuous basis, administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.

Possesses extensive knowledge of software for example spreadsheets, relational databases, etc.  Possesses strong communication skills and interpersonal skills.

Point of first contact for department/entity.  Must maintain confidentiality and work well under pressure. 

Performs other related duties as required.

 

Associate’s degree or equivalent experience (3+ years of previous administrative experience, some post-high school course work or completion of an appropriate vocational program). 

Thorough knowledge of Microsoft Office Products and basic internet research skills.

Must be able to multi-task. 

Must have fairly strong business writing skills.

Additional education may be substituted for years of work experience.  

Prefer 2 years' related administrative experience. 

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 312-988-5188.