Marketing Assistant

Provides administrative assistance to director of business development and marketing coordinators. Prepares drafts of selected proposal sections; provides primary record keeping, filing, and data collection. Serves as purchasing coordinator for business development department.

 

 

·        

Assembles data and prepares drafts of selected proposals.

·        Develops SF 255, 254, and 330 drafts for selected projects.

·        Provides primary data entry for CRM.

·        Drafts general proposal marketing letter drafts.

·        Develops resumes of professional staff in varied formats.

·        Monitors a variety of newspapers, internet, and lead searches for project leads.

·        Coordinates with graphics staff for preparation of proposal graphics.

·        Reads daily newspapers and selected periodicals, clipping services data, etc. to identify articles relating to past, current and prospective customers.

·        Maintains business development files and storage areas including photograph files.

·        Maintains several mailing lists for mailers, invitations, etc.

·        Handles research, recommendation, and purchase of marketing "giveaways" and keeps inventory of same.

·        Coordinates ordering of stationery and business cards.

·        Gathers project and related firm data helpful in the marketing process.

·        Follows lead through proposal/presentation process until it becomes a project or is awarded to another firm; notify interested parties, keep records of selection.

·        Updates and maintains "boilerplate" marketing data.

·        Maintains stock of binders, dividers, covers, brochure pieces, binding equipment supplies.

·        Personalizes, organizes and assembles credentials packages as required by principals, project managers and business development director.

·        Annually arranges for update and clear out of consultant files.

·        Assembles and mails proposals, brochures, credentials packages.

·        Assists with development and binding of presentation materials.

·        Schedules various marketing meetings keeps notes on selected meetings.

·        Arranges for professional photography of professional staff and new projects

·        Handles mailing of newsletters, mailings, announcements, invitations, etc.

·        Assists with paperwork necessitated by convention/seminar attendance and trade show participation.

 

 

·        High school diploma or associate’s degree

·        Bachelor’s degree in marketing, public relations, communications, journalism or related field desired.

·        Previous experience in similar position or administrative experience with a professional services firm

·        MS Word, Power Point, Excel, Page Maker, Photo Shop and CRM.

·        Professional services design and construction process.

 

 

Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

EOE/AA/MFDV