Support Specialist Editor

Responsibilities

• Review documents to ensure they meet editorial and government specifications and adhere to DoD standards and USUHS requirements for quality, graphics, format, and style. Maintains documentation on organizational web pages. Provide administrative support in the development, tracking, and renewal of USUHS Instructions, President’s Policy Memorandum (PPM), and the Dean’s Policy Memorandums (DPM).
• Provides content editing and production services to include such as editing and correction of proper use of special military terms, acronyms and symbols; miss-spelled words; grammatical errors; presentation format; and missing punctuation marks. Corrects page layout, visual formatting and organization to ensure consistency and professionalism of agency Instruction’s products delivered to faculty/staff or posted to pre-approved information technology environments ensuring compliance with the standard operating procedures and other governance-type documents. Supports collaborative team to resolve technical problems associated with file or content format/types..
• Collaborates with senior leadership and customers on the development of USUHS instructions and policy documents. Compose technical documents including, ASD user manuals, training materials, and reports. Create new documents and establish formatting requirements for future documents. Edit special reports, or any other customer deliverables and documents. Functions as a communications and information specialist, preparing material for internal and external webpage publication. Conducts research and ensures the use of proper technical terminology. Maintains documentation, presentations, matrices, and other project related information in the normal upkeep of projects.
• Maintain, update, and monitor the USUHS automated tracking system for all USUHS Instructions, PPMs, and DPMs. Maintain master files for the USUHS Instructions, PPMs, and DPMs to include the original signed copy, all draft copies, and coordination sheets. Notify the Office of Primary Responsibility (OPR) of the USU Instruction review date, and coordinate and assist the OPR with their requests, comments and questions regarding the agency’s Instructions, PPM, and DPM process.
• Monitor and ensure the USU Instructions, PPMs and DPMs are reviewed, updated or cancelled. Monitor and review the USU Instructions, PPM, and DPM website for accuracy, reporting errors or findings to the ASD management and the University’s Webmaster.
• Format, edit, and assign numbers to new USU Instructions, PPMs, and DPMs and conduct the accessibility process. Review and forward final formatted USU Instructions, PPMs, and DPMs to Office of Primary Responsibility (OPR) for approval.

• Excellent written communication skills. Highly proficient in grammar, spelling, and punctuation to compose guidance, reports, analysis, and to develop written procedures and guidance for users.
• Skilled in verbal communication in order to convey and receive information, communicate effectively with a diverse group of people, and provide concise and thorough guidance.
• Skilled in researching, interpreting, and applying regulations and dispositions of USU Instructions, PPM, DPM and records management based on various subject-matter and descriptions
• Knowledge of office automation techniques, tracking, methods, equipment, software, and practices. Knowledge of computers and Microsoft Office software, to include Word and Excel.
• Knowledge of procedures for posting documents on the web. Knowledge of records management auditing, administrative policies and procedures. Ability to conduct fact-finding procedures in order to investigate hardcopy and automated files and records management systems.
• Ability to perform well under the pressure of multiple competing deadlines.
• Ability to think analytically and apply general concepts to other applicable topics. Background/Security - Eligibility to obtain and maintain a Tier 3 clearance.

• Lifting: Requires lifting materials up to 10 lbs

Qualifications

• This position will take place primarily in a office setting.