SENIOR FINANCIAL SERVICES ACCOUNTANT - 55004374

Audits and processes contract/written agreement payments for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.

Audit payment  documents including utility invoice transmittals, right of way invoices, purchasing card transactions, travel and individual reimbursement vouchers, and MyFlorida MarketPlace (MFMP) for accuracy, completeness, and compliance with Florida Statutes, Florida Administrative Code, directives, policies, procedures, and generally accepted accounting principles.

Audit electronic contract invoices and review new contracts, processed in the Consultant Invoice Transmittal System (CITS), for mathematical accuracy, and compliance with Florida Statutes, and Department of Financial Services and Department of Transportation policies and procedures.

Audits and processes complex contract payments. This includes tasks such as: reviewing contract payment requests for accuracy, completeness, and compliance with contract terms and Florida Statues, Florida Administrative Code, directives, policies, procedures and generally accepted accounting principles.

Resolves contract/invoice issues and/or discrepancies with project managers. Provides assistance/training to project managers and consultants concerning the agency’s invoicing procedures and invoice formats. Provides information to project managers with detailed contract payment information as requested using Department financial reporting resources.

Ensure the proper accounting of tangible personal property, construction work-in-progress, buildings, building improvements, non-building improvements, and land improvements acquired by the Department and managed the District.  Ensure all tangible property items as defined by Section 273 Florida Statutes and buildings owned by the Department are identified and the costs are reflected accurately in the property accounting system. Maintains property pending file in Florida Accounting Information Resource (FLAIR) for items that need to be assigned a Non-Highway Fixed Asset (NHFA) number or delete from files if criteria not met.  This file should be cleared out weekly.  Assigning NHFA number for items that meet criteria upon receipt of Property Management Report (PMR).  Make all transfers and corrections to property files. Assign print Bar Code Decals upon receipt of completed Property Management Report. 

Maintains records of contract/supporting documents and updates payment ledgers for transactions processed on contracts.  Reconciles payment ledgers against Florida Accounting Information Resource (FLAIR) encumbrance balance.  Prepares and records adjusting entries as necessary.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge of Microsoft Word and Excel. Knowledge of office procedures and practices. Skilled in performing work that requires a high level of attention to detail. Skilled in good customer service. Ability to follow oral and written instructions. Ability to establish and maintain working relationships with customers. Ability to work in a team environment with shared tasks. Ability to perform basic arithmetic calculations. Knowledge of accounting principles, practices and procedures. Knowledge of an accounts payable system and payment processing. Ability to work independently and prioritize work assignments to meet deadlines. Ability to communicate effectively orally and in writing. Skilled in auditing. Knowledge of contract terminology and statutory regulations. Skilled in organizing records, handling multiple tasks, and handling interruptions. Ability to analyze and interpret accounting data, applicable rules, regulations, policies and procedures. Ability to deal with internal and external customers in a prompt, professional and courteous manner. Ability to review documents for accuracy and completeness. Ability to work timely and accurately under pressure and handle difficult situations.

OTHER JOB RELATED REQUIREMENTS:

DURING A DECLARED EMERGENCY EVENT, THE INCUMBENT WILL BE REQUIRED TO ASSIST THE DISTRICT AS NEEDED.  

MINIMUM QUALIFICATIONS: An associate degree from an accredited college or university plus one year of professional business work experience. Professional business experience can substitute on a year-for-year basis for the required college education.