Development Coordinator (Advancement)

St. Thomas Episcopal Parish School is searching for a Development Coordinator.   The Development Coordinator plays a vital role in supporting the Office of Advancement’s fundraising and stewardship efforts for both the church and school. Reporting to the Chief Advancement Officer, this position manages donor and prospect data within Raiser’s Edge, supports donor communications, and ensures timely gift processing, pledge tracking, and acknowledgment. The Development Coordinator serves as a key liaison with donors, church staff, and volunteers, coordinating logistics for Capital Campaign, stewardship, and non–Parents Association events. This role also provides collaborative support for Parents Association projects as needed and contributes to the strategic advancement of the institution by preparing reports, managing event logistics, and delivering high-quality donor experiences. 

GENERAL RESPONSIBILITIES:

Duties of this job include, but are not limited to: 

• Provides general support to the Chief Advancement Officer with administrative tasks
• Acts as contact and liaison for key donors, prospects, and VIPs to ensure prospect strategies are advanced
• Provides expedient assistance to requests from donors and organization leadership and ensures that appropriate follow-up is successfully completed
• Updates and maintains the integrity of all constituent records in Raiser’s Edge
• Utilizes Raiser’s Edge to generate reports for data analysis and strategy development
• Manages and tracks pledge reports to ensure proper reminders and collection of donations are completed on a timely basis
• Works collaboratively with church staff to ensure all church donations are accurately recorded in Raiser’s Edge
• Coordinates with church volunteers as the lead liaison for Advancement-led events, ensuring that all event logistics are anticipated, planned, and supported appropriately
• Leads the coordination and execution of fundraising and stewardship events and projects related to the Capital Campaign and non–Parents Association initiatives, collaborating with internal teams and volunteers to create meaningful donor experiences
• Prepares gift agreements, processes check deposits in accordance with internal controls and manages the acceptance and documentation of non-cash donations.
• Generates and distributes donor acknowledgment letters and tax receipts, ensuring timely mailing and accurate documentation in Raiser’s Edge donor records
• Provides supplemental support to Parents Association initiatives, events, and committees when requested, ensuring collaboration across Advancement and community engagement efforts

KNOWLEDGE & SKILLS:

• Skill in collecting, organizing, and analyzing data
• Ability to exercise sound judgment in making critical decisions
• Strong technology skills and computer literacy is essential, including database knowledge, Internet search skills, and Microsoft Office/Google Workspace
• Knowledge of Raiser’s Edge and Research Point required
• Outstanding critical thinking skills as well as the ability to analyze and interpret complex business and financial data and philanthropic information
• Able to multitask and meet strict deadlines
• Demonstrated ability to work independently and as a self-starter in a team-oriented environment, work in a professional manner with staff, administration, faculty, volunteers and others
• Organize complex materials, manage more than one project at a time, adapt to changing priorities, maintain sensitive and confidential information, and communicate comfortably in an academic setting
• Ability to work with a high degree of flexibility, accuracy and attention to detail

EXPERIENCE:

Minimum 2 years of relevant experience

DEGREE:

Bachelor’s Degree in relevant field required