Administrative Support Specialist
JOB SUMMARY
Kutak Rock seeks an Administrative Support Specialist in its Omaha office. This position provides flexible, cross-functional support to the Information Security & Privacy Counsel and to the Conflicts and Matter Opening Team, within the Office of the General Counsel. This position assists with workload management, providing support during high-volume periods, employee absences, or special projects. The Specialist will have familiarity with and participate in the workflows ensuring department tasks are processed timely and efficiently, with a focus on client service. This role is ideal for a highly organized individual who enjoys working in a collegial and collaborative environment.
RESPONSIBILITIES
- Maintain familiarity with the workflows for client assessments, vendor vetting, outside counsel guidelines reviews, conflict checks, and new matter intakes
- Provide administrative and project-based support for the Information Security & Privacy Counsel as needed
- Aid in the collection and organization of data for internal and external information security and privacy-related reporting requirements
- Help monitor deadlines, track deliverables, and follow up on assigned action items
- Collaborate with the Client Services Manager to support departmental needs
- Assist with maintaining and updating departmental recordkeeping systems to ensure all documentation is current and easily accessible
- Assist in the implementation of new technologies to support departmental workflows
- Understand key privacy, security, conflicts, and client imperatives relevant to Office of the General Counsel workflows
- Provide flexible support across teams as needed
- Ensure accurate, thorough, and timely work product
- Maintain confidentiality of sensitive information
- Collaborate with team members to ensure seamless coverage of work during absences
- Other duties as needed
QUALIFICATIONS: Skills and Abilities
- High degree of accuracy
- Ability to handle confidential matters with discretion
- Self-starter and able to work with little supervision
- Ability to multitask, prioritize, and meet deadlines
- High degree of organizational skills
- Ability to problem solve
QUALIFICATIONS: Education and Experience
- High school diploma or GED required
- Bachelor’s degree, Associate’s degree, or equivalent work-related experience preferred
- One to five years of related work experience – law firm experience a plus
Position Information
Status: Non-Exempt
Salary Range: $45,000-$50,000 per year
Work Arrangement: Hybrid 3:2
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. 1 hour of paid vacation leave accrued for every 16 hours worked. 1 hours of paid sick leave accrued for every 30 hours worked. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service; integrity and fairness; innovation; and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.